This is the central resource and template hub! Check here to find the list of all existing templates.

There is a Google drive folder that contains all templates which you can find here.

Budget & Fundraising

• ​Event budget (EN)

• ​Sales Tracking Excel doc (ENG)

• ​Partners Management Spreadsheet (ENG)

• ​Ticket Policy (ENG)​

Team Organization

• ​'How to get involved' messages for members of the community (ENG)

• Job description - Program Intern (ENG)

• Job description - Event Production Intern (ENG)

• ​Volunteer Management Email Templates (ENG)

• ​Volunteer Application Form (ENG)

• ​Volunteer Agreement (ENG)

• ​Volunteer Logistics - in case they are coming from other cities/countries (ENG)

• ​Email templates for communicating about volunteer applications (ENG)

• ​Volunteer Weekly Schedule (ENG)

• ​Team brief - Welcoming (ENG)

Organisation and hosting

• ​Team Brief - Speakers, Press & Partners Hosting (ENG)

• ​Team Brief - Team Hosting (ENG)

• ​Call for Hosting Email Message (ENG/FR)

• ​Call for Hosting Facebook Message (FR)

Program

• ​Program design & Curation Scratchbook (ENG)

• ​Program Schedule Template (ENG)

• Call for Proposals Form (ENG)

• Call for Proposals - Magazine Article (ENG)

• ​Call for Proposals - Response to applicants (ENG)

• ​Track Brainstorming Basics (ENG)

• ​Speaker Invitation (ENG)

• ​Speaker Confirmation Email (ENG)

• ​Speaker Photo & Video Agreement (ENG)

• ​Speaker Tracking & Logistics (ENG)

• ​Speaker Accommodation (ENG)

• ​Speaker & Moderator Brief (ENG)

• ​Team Brief - Master of Ceremony (ENG)

Documentation

• ​Note taking Template for sessions (ENG)

• ​Team - Photographer Brief (ENG)

• Team - Template Photographer Brief

Communication

• ​Design Plan Template (ENG)

• Newsletters Plan/Schedule (ENG)

• ​Monthtly Communication - Templates Messages for partners and collaborators (ENG)

• ​Hacker / Discounted Tickets Email Template (ENG)

• ​Social Media Action Plan (ENG)

• ​Social Media Advertising Plan inc. budget and results (ENG)

• ​Post Event Survey - Example (ENG)

Event Production

• ​Event Production Roadbook (ENG)

  Logistics

• ​List of furniture required (ENG)

• ​Deliveries for set up and dismantle (ENG)

• ​Providers (FR)

• ​License Plate information to access the venue for delivery (FR)

• ​Furniture Set-up (ENG)

• ​Team Brief - Logistics (ENG)

  Food and Drinks

• ​Team Brief - Food & Beverage (ENG)

• ​Survival Guide for Kitchen Team Insider (ENG) ​

• ​Calculate your Food & Beverage Needs Spreadsheet (ENG)

  Tech

• ​Team Brief - Tech (ENG)

  After-event Party

• ​Party Essentials spreadsheet - All the details to organise it (ENG)

• ​Transition program - plan to cover the breaks between the end of the event and the party (ENG)

• ​Party Receipts (ENG)

  Registration

• ​Badge Template (ENG)

If you can see room for improvement, please feel free to edit this page. Find out how.​

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