Resources & Templates

Ouishare Fest Toolkit

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README

Introduction

Documentation from past events

Resources & Templates

This is the central resource and template hub! Check here to find the list of all existing templates.
There is a Google drive folder that contains all templates which you can find here.
Budget & Fundraising
​Event budget (EN)
​Sales Tracking Excel doc (ENG)
​Partners Management Spreadsheet (ENG) 
​Ticket Policy (ENG)​
Team Organization
​'How to get involved' messages for members of the community (ENG) 
Job description - Program Intern (ENG) 
Job description - Event Production Intern (ENG)
​Volunteer Management Email Templates (ENG) 
​Volunteer Application Form (ENG) 
​Volunteer Agreement (ENG)
​Volunteer Logistics - in case they are coming from other cities/countries (ENG)
​Email templates for communicating about volunteer applications (ENG) 
​Volunteer Weekly Schedule (ENG) 
​Team brief - Welcoming (ENG) 
Organisation and hosting
​Team Brief - Speakers, Press & Partners Hosting (ENG)
​Team Brief - Team Hosting (ENG)
​Call for Hosting Email Message (ENG/FR) 
​Call for Hosting Facebook Message (FR)
Program
​Program design & Curation Scratchbook (ENG)
​Program Schedule Template (ENG)
Call for Proposals Form (ENG)
Call for Proposals - Magazine Article (ENG)  
​Call for Proposals - Response to applicants (ENG)
​Track Brainstorming Basics (ENG)
​Speaker Invitation (ENG)
​Speaker Confirmation Email (ENG)
​Speaker Photo & Video Agreement (ENG)
​Speaker Tracking & Logistics (ENG) 
​Speaker Accommodation (ENG)
​Speaker & Moderator Brief (ENG)
​Team Brief - Master of Ceremony (ENG)
Documentation
​Note taking Template for sessions (ENG)
​Team - Photographer Brief (ENG)
Team - Template Photographer Brief
Communication
​Design Plan Template (ENG)
Newsletters Plan/Schedule (ENG) 
​Monthtly Communication - Templates Messages for partners and collaborators (ENG) 
​Hacker / Discounted Tickets Email Template (ENG) 
​Social Media Action Plan (ENG) 
​Social Media Advertising Plan inc. budget and results (ENG)
​Post Event Survey - Example (ENG) 
Event Production
​Event Production Roadbook (ENG) 
Logistics
​List of furniture required (ENG)
​Deliveries for set up and dismantle (ENG)
​Providers (FR)
​License Plate information to access the venue for delivery (FR)
​Furniture Set-up (ENG)
​Team Brief - Logistics (ENG)
Food and Drinks
​Team Brief - Food & Beverage (ENG)
​Survival Guide for Kitchen Team Insider (ENG) ​
​Calculate your Food & Beverage Needs Spreadsheet (ENG)
Tech
​Team Brief - Tech (ENG)
After-event Party
​Party Essentials spreadsheet - All the details to organise it (ENG) 
​Transition program - plan to cover the breaks between the end of the event and the party (ENG) 
​Party Receipts (ENG) 
Registration
​Badge Template (ENG) 
If you can see room for improvement, please feel free to edit this page. Find out how.​
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Colaboramerica

Last modified 4yr ago

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Contents

Budget & Fundraising

Team Organization

Organisation and hosting